Complaints Policy and Procedure

Greener Living Limited Complaints Policy and Procedure

Our aim:

Greener Living Limited is committed to providing a quality service for its customers and partners working in an open and accountable way that builds the trust and respect of all our stakeholders. One of the ways in which we can continue to improve our service is by listening and responding to the views of our customers and partners, and in particular by responding positively to complaints, and do our best to respond as quickly as possible and put matters right if we can.

Therefore, we aim to ensure that:

  • Making a complaint is as easy as possible;
  • We treat a complaint as a clear expression of dissatisfaction with our service which calls for an immediate response;
  • We deal with it promptly, politely and, when appropriate, confidentially;
  • We respond in the right way – for example, with an explanation, or an apology where we have got things wrong, or information on any action taken etc.;
  • We learn from complaints, use them to improve our service, and review annually our complaints policy and procedures.

We recognise that many concerns will be raised informally, and dealt with quickly. Our aims are to:

  • Resolve informal concerns quickly;
  • Keep matters low-key;
  • Enable mediation between the complainant and the individual to whom the complaint has been referred.

An informal approach is appropriate when it can be achieved. But if concerns cannot be satisfactorily resolved informally, then the formal complaints procedure should be followed.

Greener Living Limited defines a complaint as ‘any expression of dissatisfaction (with Greener Living Limited, with a member of staff, or with a business partner) that relates to Greener Living Limited and that requires a formal response’.

The formal complaints procedure is intended to ensure that all complaints are handled fairly, consistently and wherever possible resolved to the complainant’s satisfaction.

Greener Living Limited responsibility will be to:

  • Acknowledge the formal complaint in writing;
  • Respond within a stated period of time;
  • Deal reasonably and sensitively with the complaint;
  • Take action where appropriate.

A complainant’s responsibility is to:

  • Bring their complaint, in writing, to Greener Living Limited attention normally within 8 weeks of the issue arising;
  • Raise concerns promptly and directly with a member of staff in Greener Living Limited;
  • Explain the problem as clearly and as fully as possible, including any action taken to date;
  • Allow Greener Living Limited a reasonable time to deal with the matter;
  • Recognise that some circumstances may be beyond Greener Living Limited control.

Responsibility for Action: All Staff of Greener Living Limited.

Confidentiality: Except in exceptional circumstances, every attempt will be made to ensure that both the complainant and Greener Living Limited maintain confidentiality. However the circumstances giving rise to the complaint may be such that it may not be possible to maintain confidentiality (with each complaint judged on its own merit). Should this be the case, the situation will be explained to the complainant.

Monitoring and Reporting: Greener Living Limited will produce annually an anonymised report of complaints made and their resolution.

Formal Complaints Procedure

Stage 1

In the first instance, if you are unable to resolve the issue informally, you should write or email to the member of staff who dealt with you, or their manager, so that he or she has a chance to put things right. If your complaint concerns a member of Greener Living Limited staff, you should write formally to the individual concerned. In your letter, you should set out the details of your complaint, the consequences for you as a result, and the remedy you are seeking.

You can expect your complaint to be acknowledged within 5 working days of receipt. You should get a response and an explanation within 28 working days.  

You can contact us to complain by calling 03335 770 252 or email or in writing to 2 Waterside Court, Bold St, Sheffield S9 2LR.

Final Stage

HIES – ADR Scheme (Alternate Dispute Resolution).

HIES provides unbiased dispute resolution services free of charge.

In certain circumstances, if you find that you are unable to reach a conclusion or are unsatisfied in the event of a dispute. It’s in these times when ADR can help find a resolution to your complaint. ADR is unbiased and will find a fair resolution to the dispute and agree this with both parties.

Mediation and conciliation are a voluntary process involved with HIES in order to help settle a dispute. HIES will appoint an officer to discuss the problems with both parties to try to reach an agreement.

Contact HIES By Post

Centurian House,


Business Park,

Centurian Way



PR25 3GR

By Email

By Phone

0344 324 5242


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Greener Living Ltd is authorised and regulated by the Financial Conduct Authority FRN 911633.
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